Applicant Data Privacy and Consent Policy

This Applicant Data Privacy and Consent Policy explains how Romega Solutions collects, processes, stores, retains, and shares applicant and professional information for recruitment, engagement, and talent matching purposes.

A. Collection of Personal Information

We collect personal and professional information voluntarily provided by applicants, candidates, and contacts through website forms, recruitment workflows, and related channels.

• Full name and contact details
• Resume or CV and work history
• Portfolio links, project samples, and certifications
• Interview, assessment, and evaluation records
• Professional profile links (for example LinkedIn or portfolio pages)

B. Purpose of Processing

We process information only for legitimate professional purposes.

• Recruitment and qualification assessment
• Communication about applications and opportunities
• Future talent pool consideration (when consented)
• Client and project matching based on relevant professional qualifications (when consented)
• Public talent showcase publication only with separate explicit publication consent

C. Retention of Applicant Data

We retain data only for a reasonable period necessary for recruitment, matching, legal, and operational requirements.

• Retention supports future role matching and business continuity
• Data is reviewed and minimized periodically
• Applicants may request deletion or removal, subject to legal limitations

D. Sharing and Disclosure of Information

We disclose only what is necessary and relevant for evaluation and matching.

• Authorized internal personnel involved in recruitment and staffing
• Potential clients or partners for role/project matching with applicant consent
• Lawful disclosures required by legal or regulatory obligations

Sensitive information not required for evaluation is not shared without additional consent.

E. Data Protection and Security

• Administrative, technical, and organizational safeguards are implemented
• Access is limited to authorized personnel with confidentiality responsibilities
• Security controls are continuously monitored and improved

F. Data Subject Rights

In line with applicable data privacy regulations, you may request to:

• Be informed about data processing activities
• Access your personal information
• Correct inaccurate or incomplete records
• Withdraw consent for optional processing scopes
• Request deletion, blocking, or removal subject to legal and operational limits

G. Voluntary Consent and Public Showcase Rule

Consent must be informed, specific, and voluntary.

• Required consent is used for core recruitment processing
• Optional consent scopes are captured separately
• Public profile publishing is always separate explicit opt-in
• No publication consent means profile is not publicly listed

Public Data Minimization Standards

• Allowed public fields focus on professional qualifications only
• Direct personal contact details are excluded from public pages
• Sensitive identifiers and protected attributes are never published

Contact and Requests

For access, correction, withdrawal, deletion, and takedown requests, contact:

Target internal response timeline for privacy and takedown requests: within 5 business days.